Administrative / Office Assistant
Personal Care Facility is looking for an administrative assistant to join our team in our East endlocation. This person will work to support the daily operations of the office.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
SUMMARY OF DUTIES:
1. Perform secretarial and receptionist duties.
2. Be familiar with the call light system in the facility.
3. Do bookkeeping duties as assigned by the associate supervisor.
4. Miscellaneous duties as assigned by the Executive Director.
5. Answer phone within 3 rings and be professional and knowledgeable and able to give
correct information in a professional manner.
6. Greet all guests and visitors as they come in the front door.
7. Perform all payroll duties in a timely manner to include checking all hourly staff
clock ins and outs and gather information regarding any call ins throughout the week
so that payroll can be submitted timely and correctly.
8. Submit payroll timely and correctly with open communication with the Payroll
Supervisor.
9. Keep up with debit card expenditures and code appropriately.
10. Keep inventory weekly and order supplies as needed.
11. Ensure all needed supplies are available all times.
12. Be fully trained to give professional tours to prospective residents and their families.
13. Perform secretarial duties for residents that fall in the scope of what is required by the
state.
14. Responsible for all new hire paperwork, background checks, drug screens and getting
those to the Payroll Specialist in a timely manner.
15. Responsible for ensuring all employee files are completed and kept up to date for
state inspection.
16. Be efficient with Microsoft Word and Excel.
17. Respect HIPPA laws and maintain confidentiality.
18. Regular employee file audits to ensure they are up to date and ready for inspection.
19. Assist with activities as needed in the absence of the activity director. Assist in dining
room at meals when needed in the event there is a staff shortage.
20. Ensure that when you are away from the desk that someone is available to answer the
phone or carry the cordless.
21. Understand all job duties and communicate to supervisor if you do not. You will be
held accountable for those job duties and subject to reprimand if they are not
performed as trained.